Dynamics GP Purchase Order Processing

Dynamics GP Purchase Order Processing

Dynamics GP Purchase Order Processing allows you to promptly and accurately record your obligations.  This functionality also controls the receipts and invoicing of vendor shipments.

You can create purchase orders for inventory and non-inventory items. There is also special functionality for easily recording the procurement of fixed assets.

The Dynamics GP Purchase Order Processing module is well integrated into GP, using the standard item inventory and vendor master files.

Dynamics GP Purchase Order Processing

You can easily print purchase orders to a printer or email them directly to your vendors.

Here is the standard Purchase Order Entry screen:

Dynamics GP Purchase Order Entry

One thing I really like is that the Dynamics GP Purchase Order Processing module is very line oriented in that it tracks activity at the detail line level. Quantities order, shipped, and invoiced are tracked for each line item. Any line can be cancelled or closed without affecting the other lines. Here is a sample of the detail line activity inquiry screen:

Dynamics GP Purchase Order Processing Quantity Inquiry

There are two ways to receive items from a purchase order:

  1. You can have a two way match where you match the purchase order to the vendor invoice. This will automatically create a receipt for you as well as a payables invoice transaction.
  2. You can have a three way match where you create a receiving transaction and match it to the purchase order, and then later match the vendor invoice to the receipt. This automatically creates an un-invoiced receipt transaction when the receipt is created. When you apply the vendor invoice to the receipt, the un-invoiced receipt is reversed. This reports nicely to provide good documentation for your un-invoiced receipt line on your balance sheet.

The Dynamics GP Purchase Order Processing functionality also allows you to account for landed costs associated with specific items and then easily process third party invoices for those landed costs.

This video shows this functionality in action:

 

Dynamics GP Purchase Order Processing

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