Dynamics GP PO Prepayments

Dynamics GP PO Prepayments



Dynamics GP PO Prepayments allows you to record prepayments made to your vendors and apply them to open purchase orders.

I don’t know why it took so long to get this functionality into the product. But Microsoft just made this available in GP 2013.

There are actually two methods of creating the prepayments:

  • You can create a manual payment directly from the Purchase order Entry screen. The prepayment record will be created and applied to the PO.
  • You can have PO prepayments created in a computer check run. If you have a lot of PO prepayments, this is the way to go.

Dynamics GP PO Prepayments has two limitations that I see:

  • It doesn’t work if you’re using the Project Accounting alternate Purchase Order Entry form.
  • You can only have one prepayment applied to a PO (as far as I know. I could be wrong).

Even with these limitations, this functionality is a welcomed addition to the product.

Here is a quick video that shows this new functionality in action:

If you’d like to get more information on distribution related software and services, you should check out our Cloud Resource Library here:

Here’s another video about additional new PO functionality in Dynamics GP 2013 related to PO receiving tolerances. This is another bit of functionality that people have been asking for, for a long time. Check it out:

If you haven’t gotten to experience Dynamics ERP yet, or cloud computing, you might want to start a free 30 day trial here:


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