17 Apr Dynamics GP Accounts Receivable
Dynamics GP Accounts Receivable functionality helps you control one of your most dynamic business assets. If you ignore your accounts receivable, you do so at your own peril. Accounts receivable is a key component of your working capital, and the last non-cash step in the quote to cash process. Your goal should be to control it, manage it, and work to convert it to cash as quickly as you can.
The Dynamics GP Accounts Receivable module is well integrated into Dynamics, so it’s easy to keep up to date, and you’ll spend little time managing the module itself.
The keys to managing your accounts receivable properly are:
- Develop a credit policy and enforce it
- Accurately record and post sales transactions promptly
- Distribute customer invoices in a timely manner
- Quickly jump on delinquent receivables
- Resolve discrepancies and small balances quickly and remove them from your receivables aging
- Start collection procedures sooner than later
The Dynamics GP Accounts Receivable module works behind the scenes in the sales order/entry process. As invoices are posted, entries to accounts receivable are automatically created. There are also some very nice inquiry screens that give you current information about customer balances and allow for quick drill down for analysis.
This is a typical inquiry screen:
This screen allows you to easily filter for open items and then drill down to see the specific transaction. You can also send a copy of the document direct to your client via email right from the screen, or print it our for alternate distribution.
Cash receipts are easy to record and process. The process in Dynamics GP Accounts Receivable follows the physical process that most businesses use to process check payments, i.e. they record individual checks, then batch them up for deposit to their bank. You can also make small adjustments during the cash receipts function to save a few steps.
This is the Cash Receipts screen:
Here’s a video that shows this module in action: